Part Time Administration Assistant

Job ID
2018-9987
Location
Bexleyheath
Category
Estate Agency
Salary
£14,000 pro rata
Position Type
Temporary Part-Time
Car Allowance
No
Bonus Scheme
Yes

Job Profile

Your Move are the UK's largest single branded estate agency business and part of the LSL Property services group. With over 285 branches nationwide we are arguably the most recognisable agent within the property industry.

We pride ourselves on being local Property Experts who attract a national audience with the UK’s most visited property website.

 

We are currently recruiting for Part Time Administrators for our centralised unit in Bexleyheath, supporting the Branch Network.  This is a 3 month temporary contract.  Part time hours are 22.5 hours per week (Monday & Friday and you should be able to commit to 3 out of 4 saturdays per month)

 

Role Purpose

  • To provide an effective, efficient and professional administration service to the residential sales listing process for estate agency branchesacross the UK
  • Achieve operational excellence in all aspects of the role, processes and procedures undertaken.
  • Support colleagues to ensure admin tasks are completed.
  • Develop and maintain excellent staff relationship with colleagues i.e. Sales Managers/Valuation Managers and present a professional image at all times.
  • To take responsibility for the resolution of customer enquiries and complaints (Customers in the Admin Unit are the Branch Managers/Valuation Mangers or Sales Staff within the network offices)
  • Support colleagues within the department and offer on-going support to customers in the front-offices

Main Accountabilities

  • Ensure full compliance with relevant legislation as part of the listing process (including Anti-Money Laundering and Consumer Protection Regulations) and remain aware of any changes to regulations and company procedures
  • Confirm that all listings meet company guidelines before going on-market, making sure that all properties are to a high-quality and representative of our brand values
  • Ordering marketing bundles and EPCs in a professional and timely manner to ensure a quick-turnaround from instruction to on market
  • Monitor listings that are awaiting key documents to ensure that all deadlines are met and the business remains compliant with legislation
  • Through efficient and effective teamwork, ensure Admin requirements are processed and completed within prescribed timescales
  • Support team members
  • Ensure all customer expectations are met. A customer in the Admin unit is the Branch/Valuation Manager or members of the sales staff within the network
  • Ensure Company policies are adhered to at all times

Technical Skills/Competencies

  • Microsoft Office
  • Outlook
  • Consumer Protection Regulations
  • Anti Money Laundering Legislation
  • Communication
  • Adaptability, flexibility & resilience
  • Internal customer service

Knowledge and Expertise

  • Good standard of education
  • High level of literacy and experience of IT packages (minimum 'C’ Grade in GCSE English)
  • Previous customer service or administration experience

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